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Accessibility

UIST 2020 Accessibility FAQ

UIST 2020 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of UIST 2020, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

Note about COVID-19: We are aware that COVID-19 is a rapidly changing, serious, and global situation that may effect UIST 2020 and have a particularly strong effect on attendees with disabilities and health conditions. Accessibility information may change as this situation develops and accomodations can be provided

Contents



How do I communicate accessibility needs to UIST 2020 organizers?

The Accessibility Chairs for UIST 2020 is Megan Hofmann and Ruolin Want, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled "Do you have a disability or special need which requires our awareness?". In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Accessibility Chairs will follow up with you to clarify your needs. You can contact them directly at any time by emailing acessibility@uist.org.

Who do I ask if my question is not answered here?

More information about accessibility at Hyatt Regency Minneapolis is available on their accessibility information page.

Please contact anyone in the hotel is able to assist with questions regarding accessibility. Front Desk Managers would be the readily accessible staff during the conference. Any staff member can assist attendees during the conference as well. on +1 612 370 1234 or email salesmsprm@hyatt.com to discuss your specific needs with the venue directly.

If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact our Accessibility Chairs, Megan Hofmann and Ruolin Want by email: acessibility@uist.org, and someone will respond to you shortly.

Will sign language interpretation or captioning be available?

We hope to provide a team of sign language interpreters or captioners if requested by any attendees during the early registration period. Please make your request as early as possible. Our Accessibility Chairs will follow up with you to discuss your needs in more detail. After September 7th, 2020 (the deadline for early registration), a best effort will be made to accommodate requests, but we cannot guarantee that interpreters or captioners will be available.

Who can I ask about accessibility in Minneapolis, Minnesota, United States?

For information about Minneapolis, Minnesota, United States accessibility, including public transport, go to http://www.minneapolismn.gov/about/about_accessibility or contact the city at Call 651-602-1111 (TTY 651-221-9886).

Can a student volunteer assist me during the conference?

We are unable to provide student volunteers to assist attendees with disabilities. If you will need volunteer assistance at the conference, please contact us before registering.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants do not need to register for the conference. If the assistant will be having food and drink provided by the conference during coffee/tea breaks, lunches, and/or the reception, we ask that these be added into the attendee's registration at the 'extra options' stage of the registration process.

What is the conference space like?

We are still working on a description of the conference space.

Please see our other FAQs for more details about wheelchair or power scooter access, provisions for presenters, restrooms, walking and steps, and facilities for assistance animals.

Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users. We are still working on a detailed description of wheelchair access.

In case of an emergency, a report is pulled of all reported disabled-guests staying in the hotel. If you expect to need special assistance in an emergency situation please indicate that you have a disability when making your hotel reservation. Hotel Staff will go to the rooms of reported attendes to assist guests with evacuating the hotel. The report is also given to Minneaplis Fire Department. Staff members will also assist with guests in the meeting space as well if needed. Chad Preese, Safety and Security Director of the hotel is happy to answer any additional questions the attendees may have. His number is 612.596.4567 and his email is chad.preese@hyatt.com

For more information about wheelchair accessibility at Hyatt Regency Minneapolis, please contact the hotel directly. Front Desk Managers would be the readily accessible staff if there is a need during the conference. Any staff member can assist attendees during the conference. +1 612 370 1234 or salesmsprm@hyatt.com.

We are still gathering information on wheelchair access to the offsite events. Please contact us directly with any questions.

What are the restroom facilities like?

We are still working on a description of the restrooms.

What are the arrangements for presenters with accessibility needs?

Session presentations will take place on a raised stage with a few steps. Wheelchair ramps may be made available upon request. If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements. After the early registration deadline we cannot guarantee to be able to provide a ramp but we will find other accomodations to ensure everyone can present their work.

If you would like an assistant to operate slides or guide you onto and off the stage, or have other accessibility requests please contact Megan Hofmann and Ruolin Want at acessibility@uist.org by September 7th, 2020.

Can I bring my guide dog?

Yes! Guide dogs and other service animals are welcome at UIST 2020. The hotel does not have pet relief area. The Loring Greenway is the best place for pet relief. This is located just off the guest room elevators on the second floor. There will be 6 steps that go down to the Loring Greenway area. Please indicate on your registration form if you anticipate bringing a service animal to the conference.

Can I attend the conference by robot?

We are sorry, but UIST 2020 will not be able to accommodate remote attendance by robot. This is subject to change.

How much walking or standing will be needed?

We are still working on our description of the walking demands of the conference. All events, with the exception of the reception, are hosted in the same hotel. Attendees should expect navigating a large hotel indoor space. Registration and some paper and poster sessions will be heald on the second floor. Elevator access is available for all floors

We are still gathering information on walking demands of the offsite events.

Please contact Megan Hofmann and Ruolin Want at acessibility@uist.org as early as possible if you have further questions or special requests.

Will there be an induction loop in the meeting rooms?

The venue does not povide induciton loops There are no induction loops in the venue

Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

What food service will be provided?

The conference will provide refreshments at coffee breaks. Dishes will be labeled. If you have special dietary needs, please indicate these clearly on your registration form.

Can the conference accommodate special dietary needs?

Yes. Attendees who indicate special dietary requirements on their registration form will be provided with special meals when the conference catering does not accommodate them. If you have a severe allergy please indicate this on your registration form. For more detailed information please contact Unknown at Unknown.

Will the conference be a smoke-free environment?

Unfortunatly, no. Smoking is located on the second floor just off the guest room elevators on the Regency Patio outside. First floor off the hotel lobby.

Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

We are still gathering information on sensory aspects of the conference. No loud music, stobe lighting, or spot lights are expected to be used by the conference. This may change depending on the Demos presented during the conference. Participants will be requested not to use flash photography or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

We are still gathering information on sensory demands of the offsite events and availability of quiet places.

Please contact Megan Hofmann and Ruolin Want at acessibility@uist.org as early as possible if you have further questions or special requests.

Will there be a designated quiet space at the conference?

There is not quiet space provided by the conference. However, there are quiet public lobby spaces on the first floor of the venue.

What if I have a medical emergency or health problem during the conference?

In case of emergency call 911 for an ambulance. Hennepin Healthcare (1.2 miles away) If you require non-urgent medical care, please contact Megan Hofmann and Ruolin Wang at acessibility@uist.org or ask any student volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

Questions? Contact: accessibility2020@uist.org

Accessibility Chairs

accessibility2020@uist.org

Ruolin Wang
Ruolin Wang
UCLA
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