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Making Video Figures Accessible

We strongly encourage authors to make their videos (teaser, presentation) accessible by adding text captions to transcribe the audio (to make videos accessible to people who are deaf or hard of hearing) and audio narration to describe the presented visuals (to make videos accessible to people who are blind or low vision). Authors can refer to the guidelines of video captions and descriptions for more information.

Making Presentations Accessible

We strongly encourage authors to make their (live, recorded) presentations accessible to diverse audiences. For instance, designing slides with high contrast texts or describing slides thoroughly (to make presentations accessible to people who are blind or low vision). We also encourage authors to release their accessible slides (by following the above process on making PDF accessible). Authors can refer to the Accessible Presentation Guide about how to make your presentation accessible.

Making PDFs accessible

We strongly encourage you to add accessibility to the PDF using Acrobat Pro DC and the steps below. If you do not have access to Acrobat Pro, and you need assistance with accessibility, please contact the UIST 2023 Accessibility Chairs at accessibility2023@uist.org.

'Undo' is not well supported in Acrobat Pro, so save often!

  1. Set tab order. Setting the tab order is necessary so that a keyboard user can use the tab key to navigate through the document.
  2. Open the accessibility tools.
  3. Add document tags. The PDF file must be "tagged" with metadata about the document structure and text. For a small minority of pdfs, adding tags may cause visual elements to move or disappear.
  4. Check tagging.
  5. Add figure descriptions (alternative text) to all figures. The alt-text should contain the equivalent information to the image itself, so that the content is accessible to readers and reviewers who cannot see the image. It should not be the same as captions, which provide additional information to the image but do not supplement it.
  6. Mark up tables. For every table in the paper, follow these steps:
  7. Set title and language. Select File > Properties from the menu. Select the Description tab. Fill the Title field with the document title. Next, select the Initial View tab. In the Show dropdown, select Document Title. Next, select the Advanced tab. In the Reading Options section, select English from the Language dropdown menu.
  8. Check accessibility. Run the accessibility checker to see if there are further accessibility issues in your document. Select 'Full Check' from the accessibility tools panel. The checker produces a report that provides help with fixing many accessibility problems. Saving the PDF in Acrobat should save the relevant accessibility data by default. No extra steps are necessary.
Accessibility Chair


profile of Yi-Hao Peng
Yi-Hao Peng
Carnegie Mellon University
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